Meeting:Executive Board, 6 April 2025 - Revision history

Aafi: Aafi moved page Meeting:Executive Board Meeting, 6 April 2025 to Meeting:Executive Board, 6 April 2025: Misspelled title: convention

2025-04-11T16:51:39Z

Aafi moved page Meeting:Executive Board Meeting, 6 April 2025 to Meeting:Executive Board, 6 April 2025: Misspelled title: convention

← Older revision		Revision as of 16:51, 11 April 2025
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Aafi: NO title

2025-04-08T01:46:27Z

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	{{meeting		{{meeting
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Aafi: added Category:Executive Board Meetings using HotCat

2025-04-07T14:47:25Z

added Category:Executive Board Meetings using HotCat

← Older revision		Revision as of 14:47, 7 April 2025
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	==Vote and adoption==		==Vote and adoption==
	The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote. The Board also welcomes Aqueel Ahmad, a PhD scholar (Economics) at IIT, Kanpur, as an honorary member for a one-year term.		The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote. The Board also welcomes Aqueel Ahmad, a PhD scholar (Economics) at IIT, Kanpur, as an honorary member for a one-year term.

			[[Category:Executive Board Meetings]]

Aafi: /* Comments from board members */ tweak

2025-04-07T09:00:37Z

Comments from board members: tweak

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	# The Program Management role has to be retained; however, the associated compensation may be reduced by approximately 23%. This releases over 8.57% of the resources.		# The Program Management role has to be retained; however, the associated compensation may be reduced by approximately 23%. This releases over 8.57% of the resources.
	# We should be transitioning all communication functions to community volunteers, offering an honorarium of up to INR 200 per graphic. The paid roles should be discontinued. This is because a major component (25%) is going to communications, which adds to the challenges.		# We should be transitioning all communication functions to community volunteers, offering an honorarium of up to INR 200 per graphic. The paid roles should be discontinued. This is because a major component (25%) is going to communications, which adds to the challenges.
	# We should eliminate the Conversation Hour Lead role and ~~integrating~~ its duties into community volunteer positions, offering a monthly support of INR 6000. This would release upto 6% of resources.		# We should eliminate the Conversation Hour Lead role and integrate its duties into community volunteer positions, offering a monthly support of INR 6000. This would release upto 6% of resources.
	# We should also pause the [[DCW Graphic Internship\|Graphic Internship Program]].		# We should also pause the [[DCW Graphic Internship\|Graphic Internship Program]].
	# [[Heritage Lens Fellowship]] should perhaps be discarded "individually", and expenses be moved to generic logistics and space. This might release additional 3.5% of the resources.		# [[Heritage Lens Fellowship]] should perhaps be discarded "individually", and expenses be moved to generic logistics and space. This might release additional 3.5% of the resources.

Aafi: /* Vote and adoption */ update

2025-04-07T06:15:07Z

Vote and adoption: update

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	==Vote and adoption==		==Vote and adoption==
	The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote.		The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote. The Board also welcomes Aqueel Ahmad, a PhD scholar (Economics) at IIT, Kanpur, as an honorary member for a one-year term.

Aafi: tweaks

2025-04-07T06:14:12Z

tweaks

← Older revision		Revision as of 06:14, 7 April 2025
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	* Review of April-September activity plan		* Review of April-September activity plan

	== ~~Recommendations~~ ==		== Comments from board members ==
	# Maintaining the health of DCW through resource access is essential for its long-term sustainability and growth. Non-compliance with feedback will lead to the loss of mandatory resources. ~~(Ratio: 60%/40%)~~		Subject to [[:en:Chatham House Rule\|Chatham House Rule]], no identities of the commenters will be provided. The board members expressed the following thoughts:
	# The Program Management role ~~will~~ be retained; however, the associated compensation ~~will~~ be reduced by approximately 23%.		# Maintaining the health of DCW through resource access is essential for its long-term sustainability and growth. Non-compliance with feedback will lead to the loss of mandatory resources.
	# We should be transitioning all communication functions to community volunteers, offering an honorarium of up to INR 200 per graphic. The paid roles should be discontinued		# The Program Management role has to be retained; however, the associated compensation may be reduced by approximately 23%. This releases over 8.57% of the resources.
	# We should eliminate the Conversation Hour Lead role and integrating its duties into community volunteer positions, offering a monthly support of INR 6000		# We should be transitioning all communication functions to community volunteers, offering an honorarium of up to INR 200 per graphic. The paid roles should be discontinued. This is because a major component (25%) is going to communications, which adds to the challenges.
			# We should eliminate the Conversation Hour Lead role and integrating its duties into community volunteer positions, offering a monthly support of INR 6000. This would release upto 6% of resources.
	# We should also pause the [[DCW Graphic Internship\|Graphic Internship Program]].		# We should also pause the [[DCW Graphic Internship\|Graphic Internship Program]].
			# [[Heritage Lens Fellowship]] should perhaps be discarded "individually", and expenses be moved to generic logistics and space. This might release additional 3.5% of the resources.
			# Having someone with a subjective experience would strengthen the decision making processes. Aqueel Ahmad, a PhD scholar at IIT Kanpur is nominated.

	==Vote and adoption==		==Vote and adoption==
	The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote.		The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote.

Aafi: NOTOC

2025-04-06T18:00:59Z

NOTOC

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			__NOTOC__
	{{meeting		{{meeting
	\| type = Executive Board		\| type = Executive Board

Aafi: /* Suggestions */ tweaks

2025-04-06T17:59:53Z

Suggestions: tweaks

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	* Review of April-September activity plan		* Review of April-September activity plan

	== ~~Suggestions~~ ==		== Recommendations ==
	# ~~For~~ the DCW~~'s sustainabality~~ and growth~~, access to resources is necessary to keep our affiliate healthy~~. ~~Not complying~~ with ~~the~~ feedback ~~would result in~~ the loss of ~~our important~~ resources. (Ratio: 60%/40%)		# Maintaining the health of DCW through resource access is essential for its long-term sustainability and growth. Non-compliance with feedback will lead to the loss of mandatory resources. (Ratio: 60%/40%)
	# Program Management ~~cannot~~ be ~~dissolved but~~ the ~~pay can~~ be reduced~~. Let's decrease it~~ by ~~an approximate~~ 23%.		# The Program Management role will be retained; however, the associated compensation will be reduced by approximately 23%.
	# ~~Dissolve paid roles involving with communications.~~		# We should be transitioning all communication functions to community volunteers, offering an honorarium of up to INR 200 per graphic. The paid roles should be discontinued
	~~# Seek support from community members for~~ all communication ~~related areas and offer a maximum support~~ of INR 200 per graphic ~~as an honorarium~~.		# We should eliminate the Conversation Hour Lead role and integrating its duties into community volunteer positions, offering a monthly support of INR 6000
	# ~~Dissolve~~ the ~~role of~~ Conversation Hour Lead~~. Integrate this~~ into community ~~roles and offer~~ a support of 6000 ~~INR, on a monthly basis.~~		# We should also pause the [[DCW Graphic Internship\|Graphic Internship Program]].
	# ~~Pause~~ the [[DCW Graphic Internship\|Graphic Internship Program]].

	==Vote and adoption==		==Vote and adoption==
	The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote.		The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote.

Aafi: tweaks

2025-04-06T17:53:25Z

tweaks

← Older revision		Revision as of 17:53, 6 April 2025
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	==Vote and adoption==		==Vote and adoption==
	Aafi, Ariba, Samiya and Ikhlas ~~voted in favor of the resolutions~~. Faiz was absent during the vote. ~~Subject to~~ [[DCW Board#Quorum\|the quorum]], this is ~~considered~~ a ~~full~~ binding resolution, and ~~would~~ amended through ~~the~~ board's vote.		The resolutions passed with the affirmative votes of Aafi, Ariba, Samiya, and Ikhlas. Faiz was absent during the vote. Meeting [[DCW Board#Quorum\|the quorum]] requirements, this is a binding resolution and can only be amended through a board vote.

Aafi: Executive Board Meeting, 6 April 2025

2025-04-06T17:49:26Z

Executive Board Meeting, 6 April 2025

New page

{{meeting
| type = Executive Board
| date = 2025-04-06
}}

The DCW Executive Board met on April 6, 2025 for the first time to discuss challenges around resources.

===Participants===
* Aafi, Ariba, Faiz, Ikhlas, Samiya and Iflaq (honorary)

===Meeting details===

* Time / time zone: 8:30 PM to 9:50 PM IST
* Meeting channel: https://us06web.zoom.us/j/83078762427 (Zoom)
==Agenda==
* Budget concerns and compliance with the feedback received from Program Officer
* Addition of an honorary member with subjective experience to the Board.
* Review of April-September activity plan

== Suggestions ==
# For the DCW's sustainabality and growth, access to resources is necessary to keep our affiliate healthy. Not complying with the feedback would result in the loss of our important resources. (Ratio: 60%/40%)
# Program Management cannot be dissolved but the pay can be reduced. Let's decrease it by an approximate 23%.
# Dissolve paid roles involving with communications.
# Seek support from community members for all communication related areas and offer a maximum support of INR 200 per graphic as an honorarium.
# Dissolve the role of Conversation Hour Lead. Integrate this into community roles and offer a support of 6000 INR, on a monthly basis.
# Pause the [[DCW Graphic Internship|Graphic Internship Program]].

==Vote and adoption==
Aafi, Ariba, Samiya and Ikhlas voted in favor of the resolutions. Faiz was absent during the vote. Subject to [[DCW Board#Quorum|the quorum]], this is considered a full binding resolution, and would amended through the board's vote.